Dear Exhibitor,

          The Board of Directors of the QUICKSILVER MOTORCYCLE RALLY would like to personally invite you to participate in our annual motorcycle rally. We are expecting up to 5000 in attendance this year. As we grow each year we learn more and more about how to best accommodate our exhibitors and rally participants. Hopefully our vendor packet will give you the information you need to participate. Please read the information thoroughly and fill out all information on the application.

FOOD VENDORS: Exhibitors will be provided individual spaces measuring 30' (depth) x 20' (width). Anyone requiring in excess of 20' total width (including hitches, awnings, accessories, etc.) must purchase additional space.

INDOOR NON-FOOD: Exhibitors will be provided individual spaces measuring 10' x 10' spaces inside upon request or a first come first serve basis. There are a very limited number of spaces inside. Exhibitors must provide all partitions, tables, etc.

OUTDOOR NON-FOOD: Exhibitors will be provided individual spaces measuring 10' (depth) x 12" (width). Exhibitors must provide all partitions, tables, etc.

ELECTRICAL SERVICE: If you require electrical service, please indicate on the application form the type of service (110v or 220v), the number of outlets and the amperage required. You will need to provide your own heavy duty extension cords (#12 gauge minimum). All vendors requiring electrical service will be subject to electrical inspections. R.V.'s are not allowed in vendor spaces and may not use vendor space electrical supply. R.V.'s can park on our camping area but there are no electric or other services provided. There are campgrounds in the area where spaces may be rented. (See the list of Campgrounds listed on our website: quicksilverrally.com

SET-UP & TEAR-DOWN: You can set up on Friday, September 19th starting at 8:00AM. No set ups are allowed prior to Friday morning. All vendors must sign in at the Quicksilver Booth. You will be given assigned vendor spaces and parking permits.

EXHIBITOR FEES:

Cost of each booth space is for the entire event. We do not offer daily exhibitor fees. Spaces are assigned on a first come basis. Full payment or 50% deposit must be received along with the application before spaces will be reserved. The deadline for application and deposit is not later than September 1st. Final deadline for full payment of rented space is on or before, Friday, September 19th. Deposits and balance of payments are non-refundable. To assure your reservation, you should mail deposit and application immediately upon receiving this packet. Some vendor categories are limited, therefore, get your application in soon. Please make out checks or money orders out to Quicksilver Rally.

LIABILITY INSURANCE: All vendors are required to provide evidence of public liability and property damage insurance. Vendor applications will not be accepted or confirmed without proof of insurance.

Licensed food vendors are required to have a food vendor's license.

OKLAHOMA STATE SALE TAX: The Oklahoma Tax Commission requires "Special event vendors to collect sales tax from purchases of tangible personal property and services taxable under section 1350 et seq. of title 68 of the Oklahoma Statutes and shall remit the tax daily, along with a daily sales tax report" to the rally coordinator. If you have an Oklahoma Sale Tax Permit, we will need to have a copy of your permit. All sales tax will need to be paid to the Rally Coordinators, before you leave the Rally or by 2PM on Sunday.

UNSUITABLE ITEMS OR ACTIVITIES: Please be aware that QUICKSILVER MOTORCYCLE RALLY reserves the right to, at it's sole discretion, cause any vendor or vendors to cease to sell or attempt to sell any item or items that, in the opinion of the Rally Board of Directors, that appears to be offensive to the general public, and/or said items are deemed illegal to be sold in the state of Oklahoma. In addition, public nudity is not allowed to take place at any vendor. Also, no items will be sold with any vulgarity, nudity, or obscenities. No Alcoholic beverages are to be sold. If any of the above listed occurs said vendor will be subject to closure and be asked to leave the event immediately. Whether you are a first-time or return vendor, we look forward to having you participate as an exhibitor this year for what we anticipate to be another very successful motorcycle rally. If you need additional information, please don't hesitate to call Jennie Morrison at (918) 456-8500. Rally Address is P.O. Box 1771 Tahlequah, Ok. 74465. Our e-mail is vendor_information@quicksilverrally.com.

Download Application in PDF Format REQUIRES ACROBAT READER

Sincerely,

Garland D. Thomas, President

Quicksilver Motorcycle Rally c/o New Life Worship Center of N. E. Ok. Inc.